Tutorial – Using the medAspis Control Panel

The Control Panel is the operating and control unit of the medAspis FMD service.

Open the Control Panel on a computer browser and log in with your access data. The system is operated via the menu, accessed via the three dashes (≡) to the right of the medAspis logo.

The menu is divided into two parts: Main Menu – Delivery List and Scan History, and Settings – within which the submenus can be opened and closed individually.

Delivery List – Individual scans are merged to form delivery documents. The system displays groups of scans against the respective delivery note or other document that was entered using the Document Link function prior to scanning the delivery contents/packs.

Scan History

The system starts with the Scan History page. All codes ever scanned are displayed here, with the most recent on top.

The date and time of the scan, the scan parameters (product code, serial number, batch number and expiration date), the FMD query (e.g. Verify or Dispense) and the results of the NMVS response are displayed here.

In accordance with the FMD, the Control Panel stores all entries for at least one year after the product expiry date of that pack or five years after the product has been released for sales/distribution, whichever is longer. The list of scans therefore becomes longer and longer, so in order to be able to work sensibly with this list, various filters are available to reduce the long list to more relevant results. The most common filters are already provided as a simple preselection:

Today Only reduces the list to the scans of the current day

Alerts Only reduces the list to the scans with a negative result.

Offline Only reduces the list to the scans created when the device was not connected to the internet and did not get an immediate result from the NMVS.

These three filters can be used in any combination so that, for example, only alerts or warnings occurring during an offline situation are displayed.

Each of the columns can be further filtered. To the right of each column heading there is a filter symbol. This symbol can be used to place further restrictions on the filter. For example, the date or time can be limited to any interval, and/or only scans generated with a specific scanner and/or  user, and/or created with a certain FMD request (e.g. verification), and/or received a certain result (e.g. STOLEN).

The structure of the current filter set-up is shown in the bottom line of the view and can be edited. Each restriction can be deleted or changed individually, with direct effect on the list content.

The Export function enables data to be exported. These lists can be saved in various formats in known exchange formats, including but not limited to CSV, DOC, XLS and PDF.

The following tasks can be made in Settings:

Organisation

During the initial registration, the most important information about the organisation used by the medAspis FMD system is entered

Device Handling

Any number of medAspis PDAs can be assigned to your organisation.

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NMVS Handling

Enabling access to the NMVS

User Handling

The administrator within your organisational can create and authorise multiple users.

As soon as the first user has been created, all restrictions are immediately valid on all devices, however these can then be re-set individually. After activating this function, each user must register with a pre-set identification code. The code can either be entered manually or can be read from a scan, for example from a name tag. Please note, the code has a purely numeric format; hence, letters are not permitted).

A function unique to wholesalers enables the administrator to restrict the functions for each user. The reason for this restriction is that wholesalers typically verify medicines, not always decommission, so to prevent packs from being decommissioned accidentally by the user, the decommission function can be blocked by the administrator for certain devices; for example, those devices used at a stage in the workflow where only verify should take place eg goods-received.

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Alert Handling

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