Using the medAspis handheld PDA

Please familiarise yourself with the device.

(1) Visible display of the current mode or function status

(2) Result of the verification or dispense/decommission


(3) Display of the most recent 2D scan result

(4) Counter

(5) FMD function menu

(6) Connection status (Online/Offline)

(7) Device menu



When scanning the example 2D codes contained in section 6, you will hear a confirmation tone with each scan and feel a short vibration in your hand (if the vibrationmode is turned on).

The display shows the scan result (2) – in this example, a green tick; in the text field (3) you can see the data scanned from the latest 2D code (this matches the details written against the bar code on the example sheet.

The counter (4), counts each new scan (in verify mode, if, in error, the same code is scanned multiple times, only the initial scan is counted). Touch the counter to reset to zero. This function can be used to count the packs in a delivery, or a box, or to perform a stock check.

Select the required function using the FMD functionmenu (5). The selected function is also displayed at the top of the device screen (1).

The connection status (6) permanently checks the connection to the internet, with the current status displayed here. If the device is disconnected from the internet, all scans are buffered in the device then sent and checked immediately after reconnection to the internet is establish.

The FMD Menu

The medAspis PDA provides all the functions required by the FMD. The FMD function menu (5) needed by an organisation (pharmacy or wholesale) is pre-set by medAspis prior to delivery of the PDA.

When a function is selected, all subsequent scans made with the PDA are executed in that function, until the function is changed by the user.

Individual functions can, if necessary, be deactivated by the administrator in the Control Panel for certain users.

2D codes that cannot be read by the scanner e.g. because the surface of the 2D code is damaged, can be entered manually using the on-screen keyboard by referring to the human readable data next to the 2D bar code.

The Device Menu

The Device menu (⁞) controls the handset and provides information on the current status.

In the upper part, the name of the institution to which the device is registered, plus the name of the handset and (optionally) the name of registered user, are displayed.

The acoustic confirmation/tone and/or vibration can be switched on or off for positive feedback. In the event of an alert/warning, the acoustic feedback is not affected or overridden by this pre-selection; hence, the PDA always warns the user in such cases with an urgent warning tone.

The scanning function can be set to continuous mode. Once activated by pressing one of the SCAN buttons, the scanner permanently detects all scans. Pressing one of the two SCAN buttons again deactivates the scanner.

Offline Mode

If the device is disconnected from the internet, the scanned codes can no longer be checked in real time with the NMVS. In this case, all data stored in the 2D codes will be safely stored/cashed in the PDA. Even in the event of a temporary power failure – e.g. due to an exhausted battery – the data remains safely stored. The display in connection status (6) switches to offline. In addition, a yellow counter appears indicating the number of codes stored during the offline scanning period. The PDA has sufficient capacity to store codes for several weeks.

Once the internet connection is restored, the unit will send all stored/cashed records for verification or decommissioning. The total result will be shown on the display. If errors or warnings have occurred during the offline phase, a list of these errors will be generated. Concurrently, all scans are documented in the Control Panel.





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