FMD becomes an important part of daily operations.

FMD without the headache

Since the FMD went live on 9th February, many organisations have realised that the high number of packs can have a dramatic impact on their daily operations.  medApis` professional FMD Solution proves that it doesn’t need to be that way! 

Volume of serialised medicines will increase in the next couple of months

Therefore it is our mission to help you to integrate the new FMD processes into your existing workflow but without investing too many resources in staff, time and space: 

  1. Scan where you need it: In goods-in, in goods-out, on the shelf or in a clean room.
  2. Scan time is crucial, therefore FMD should never slow down operations.
  3. Scanning must be available even if the Internet is down.

Of course, only a fast and flexible, FMD process can run at a reasonable cost. 

Switch on and get started

You don’t need anything else!

Modern FMD is mobile and flexible

With our handheld device you have full flexibility of where to scan. The scanner goes to the pack, not vice versa. No cable, no extra PC, no extra work step. The FMD response comes in real-time immediately after the scan and furthermore due to the specially developed medAspis quick scan technologies, the responses are extremely fast.

You are ready to work in 20 minutes

FMD out of the box

Finally FMD can be so easy. After a short web-based self-registration process, you switch on the handheld device and start to scan. All FMD software is pre-installed and ready to use, besides  the service comes with a handy online tutorial.

Impressive speed of scan

Scan up to 2000 packs per hour

The medAspis handheld device comes with a fast laser scanner. Several built-in quick scan software tools speed up the operational scan time. Furthermore, with our Scan Accelerator,you scan without waiting for the previous FMD response and a double Scan Filter prevents the device from reading one pack twice. Besides that, the Continuous Scan Mode coupled with an Adaptive Target Window provides fast scan performance.

Without our technology, the NMVS latency can take up to 7.5 times longer to complete a scan










Full control and visibility on all activities

Comprehensive Reporting Tool

In any case, the medAspis Control Panel allows a complete overview of FMD procedures. All scans, including alerts, are recorded and can be filtered or exported in numerous formats e.g. Excel. Therefore, in case of an FMD alert, the Control Panel is your first source of information. The comprehensive alert management gives you full control of any situation and enables you to be ready for inspection by authorities.

Order your FMD solution now

A simple price structure

You only pay for your volume of FMD checks performed. No hidden costs, no license fees, no surprises – we think that’s just fair! For the purpose of your convenience and ours, the scan volume is divided into categories of different sizes. For ordering your FMD solution please choose a category of your choice.

Read more to find your perfect volume category

If you are uncertain or unable to estimate the correct volume, here are some hints for you to follow:

  • Wholesalers who only scan for goods returns or for §23 products, should choose size S.
  • Small Hospitals will fall in Size S or M, medium-size hospitals in size M or L.
  • Bigger hospitals, wholesalers with large amount of packs to scan or chains should please contact us to further discuss a price category.

However, don’t worry if you don’t find the perfect category. Just choose one and start to work. At any time – even after purchase – we can talk and find the perfect fit for you.

A handheld device is included

One handheld device is included in every offer. However, if you need more than one device, no problem!

Use Cases

Our customers come from very diverse fields of activity and therefore have the most varied requirements. We fully understand all aspects of FMD and that you want an agile and adaptable partner at your side.


Dental Care


Our customer is a provider of products and services for dentists.

Our skills: quick scan, ERP integration, multi- user access

Read more

Our task:
Following §23 Delegated Regulation Rx products (mostly anesthetics) need to be decommissioned.

Scanning is performed from their internal ERP system, afterwards the scan results are transferred to medAspis for FMD purposes. medAspis has a comprehensive API library to connect to most of the common EPR systems in shortest time


EU Export


Our customer is specialised in exporting medicines to Africa

Our skills: quick scan, mobile usage, multi stock support

Read more

Our task:
Decommissioning and marking as exported at goods-out.
As large numbers of packs have to be scanned, the medAspis fast scan technologies are indeed very welcomed.


Hospital Pharmacy


Our customer is a large university hospital pharmacy.

Our skills: quick scan, aggregation, parallel scanning

Read more

Our task:
Due to the convenient and easy mobility of the device, the hospital chose to scan in a number of locations: at goods in, after dispensing and before the packs go in trays to the wards. Chilled medicines or narcotics are scanned in situ.

The medAspis service is already prepared for the German aggregation standard “Warenbegleitende Datenlieferung”, where the pack data comes in parallel to the physical shipment.


Parallel Trade


Our customer is active in the parallel import of medicines.

Our skills: ERP integration (Microsoft NAV), same batch check

Read more

Our task:
Given that high volumes of medicines need to be scanned at goods-in, medAspis’ fast scan technologies perform tasks in an acceptable time without the need for additional staff.

Two-way integration in Microsoft NAV to receive scan instructions and to integrate results from scanning processes for subsequent workflow.

Batch control functionality to ensure there is always the same product and batch in one order.


Blood Bank


Our customer is blood bank chain in Poland

Our skills: quick scan technologies, flexible handling

Read more

Our task:
For a chain of Polish blood banks it was most important to have a fast and flexible service to integrate the FMD optimally into their daily business to be sure that the workflow remains uninterrupted


Parallel Export


Our Customer is active in the parallel export of medicines.

Our Skills: ERP integration (SAGE), deep aggregation

Read more

Our task:
Since most shipments are sourced from other wholesalers, our customer must verify each pack. Due to the medAspis quick scan technologies, no additional staff are required.

All pack data is recorded and transferred to customers abroad to prevent them from needing to scan the same packs again. Through Deep Aggregation technology, aggregation of full pallets and individual cartons can be used further down the supply chain.

Two-way integration into SAGE (in and out)

FMD Solution without scanning …

             … to simplify customers` life

FMD check without scanning is closer than you expect it to be.

A dream comes true

Simply ask your supplier to pre-scan the pack and to transmit the recorded code in parallel to the physical shipment of the medicine packs. It can’t be easier.

There are already examples around Europe for pre-scanning medicine packs. For instance the German “Warenbegleitende Datenlieferung”, where data is provided by suppliers for hospital pharmacies.

How does is work in practice?

Step 1: A supplier pre-scans packs of a particular delivery and puts them in a box. The box receives a code to be identified later.

Step 2: The customer receives the box, scans the outer code and downloads all related records. The records are used for the mandatory FMD check.

pre-scan shifts the effort of scanning from the customer to the supplier

Do all wholesalers offer pre-scanning?

We assume as a pharmacy, you would prefer to recieve the packs pre-scanned? To manage your FMD checks with fewer staff in less time. And – of course – you would prefer a supplier who offers this added-value service. You have it in your hands. Ask for the codes often enough and you will get them. To increase their position in competition, an increasing number of suppliers offer this pre-scan added-value service, in more and more countries.

Is this allowed by law?

This method called ‘aggregation’ is explicitly allowed by regulatory bodies. For deeper understanding please have a look in the linked EU commission Q&A document. Search for the keyword “aggregation” and “aggregated code”. Several aggregation methods are in use around Europe and medAspis can handle most of them. Please contact us for further information.

Aggregation technology is ready

medAspis has developed a fully working aggregation system. To scan, to store, to transfer and consequently to perform the FMD check.

Generation of aggregations – some advanced features

Collaboration along the supply chain

Aggregation Cascades

Thinking ahead, this works in an even bigger framework: Once scanned and stored, 2D codes can be used at several stages in the supply chain. A wholesaler at one trade level can supply other wholesalers with aggregated 2D codes. The pre-scanned records are passed on downstream even across national borders.

For more information on aggregation cascades please contact us

Deep Aggregation

Consequently, aggregation can be used at higher levels. Packs in a box, boxes on a pallet, pallets on a truck. Each unit can have its own Aggregation Code and summarise whatever is inside. At its destination a unit of any level can be FMD checked with one scan and unpacked to its single parts. All contained units can be further used with their own Aggregation Codes downstream to pass on the benefit. For any further information on Deep Aggregation please contact us.



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